Author: kava_content

How to bring wellness into your event

Monday 01 April 2024 by kava_content

In today’s fast-paced world, wellness and self-care have become a priority for more and more people. And it’s not surprising we’ve seen this rise in the events industry too.  

Investing in your guest’s well-being at your event can help to improve your event retention and success rate. We have a few simple ways you can incorporate wellness into your event – even if you’re hosting a corporate product launch or heavy metal music gig. 

Wellbeing activities  

One activity that is sure to bring a bit of zen to your event is yoga. Yoga is fantastic for connecting the mind and body through strength and flexibility. You could easily set up a section at your event by spreading out yoga mats. Our saddlespan tents are fantastic for providing coverage for activities like this.  

If you only have a small amount of space to incorporate an activity, why not set up a massage bench for people to partake in a rejuvenating massage? This is something your guests will appreciate after a long day. 

Nutritious food 

From deep-fried burgers to fully loaded fries – it’s often the case that there is not the healthiest food options at events. When planning your event to make sure there are food stands that offer an alternative. Whether its a vegan taco stand or a colourful salad bar. Your guests will appreciate the choice and it will help them to feel better on the inside. 

And it doesn’t just stop there. A fantastic way to ensure guests are hydrated at all times is to have water stations spread out at your event. This is especially important at large events like festivals where guests can quickly become dehydrated. Alternatively, you could have a smoothie station where guests can make drink creations from fruit and vegetables. 

Embracing nature  

Studies have shown spending even a small amount of time in nature can have a positive impact on people’s mental health. Bringing nature into the event can help guests to feel calmer and more at one with the living world.  

You could do this by either bringing plants into the event – which make for very nice decoration – or if you’re hosting your event in a tent, you could let the outdoors in by opening up the walls. Our range of tents can be easily adapted to include walls or not and are perfect for all weather conditions. 

We hope these ideas inspire you to bring a bit of well-being into your event to create a positive environment for your guests and staff.  

Who are Amazing Tents? 

We provide SaddleSpan temporary event structures for events in the UK, Europe, and beyond. We have the largest stock of SaddleSpan tents in Europe and an experienced team of event professionals. Talk to us about your next event today, and we’ll make sure it’s covered. Contact us here.  

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6 things you need to know before hiring a wedding tent

Friday 01 March 2024 by kava_content

Whether you want a floral Spring nuptial or a cosy winter spectacular – an event tent can be a fantastic venue for your wedding. Not only do you have more choice on where you can pitch a tent, but you also have the freedom to decorate however your heart desires. 

Before hiring your event tent, we have a few useful tips to help you get started.  

Calculate your budget 

When planning a wedding it’s important to start by calculating a realistic budget. We recommend making a list of everything you’d like at your wedding and then going through the list and rating how important each thing is to you. For example, if you rate flowers higher than a cake, you could dedicate more of your budget to flowers and look at cheaper options for a cake. Don’t be afraid to cut corners and make things yourself.  

Choosing the right tent 

Before hiring your tent, it’s a good idea to know how many guests you will be inviting. This will help you decide the size of tent you need and the style you’d like to go for.  

We have a range of unique tent styles you can choose from. Whether it’s a spacious saddlespan or a traditional ancillary structure.   

Hire your tent early 

We recommend hiring your wedding tent around 12 months in advance of your wedding date. Hiring early will hopefully leave you with less disappointment of missing out on the tent you want. If you’d like to speak to a member of our team about hiring a wedding tent, click here. 

Finding the perfect location 

Do you know where you’d like to pitch your wedding tent? Maybe it’s a favourite holiday destination or where you had your first date. 

There are a few crucial things you need to check before deciding your pitching location:  

  • What are the permissions you need to pitch and how much will it cost? 
  • Are there noise restrictions? 
  • Where on-site are you allowed to pitch? 
  • What time are you allowed to start setting up and what time must your event finish? 

Plan for all weathers 

Even if you’re wedding day is booked for the middle of summer, you still need to make a wet weather plan. It’s a good idea to consider having walls that can easily be installed on your tent to avoid anything getting damp and provide protection against the wind. Fortunately, our range of saddlespan tents are  flexible to all weather types. Come rain or shine!

Hire sturdy flooring 

To avoid any muddy puddles or sinking heels, it’s a good idea to consider hiring flooring. There are lots of options to fit the theme of your wedding. For instance, if you’re going for a rustic wedding maybe a hessian carpet or wooden floor.  

You may even decide not to have flooring at all and just have grass. This would be effective if you’re going for a more festival vibe. 

We hope this helps you on your way to creating your dream wedding. Once you have all these essentials complete, you can then move on to the fun stuff – decorating the tent! 

If you’ve hired a wedding tent from us, then we’d love to hear from you. Send us your wedding day pics on X tagging @Amazingtentco.  

For more helpful event advice head to our website here.  

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Tech that takes the stress out of event planning

Thursday 01 February 2024 by kava_content

Technology is not only changing our day-to-day lives but also having a fundamental impact on the events industry. From how an event is organised, happens, and interacted with.  

Here are some of the top techs we recommend for helping you with your event planning process – from start to finish.  

Event planning apps & tools 

Planning an event can be very time-consuming, so make sure you’re using the right tools to help utilise your time. We’d recommend Asana , which is free (for up to 10 users). It  allows you to create boards, timelines, and Gantt charts. This will help you keep on top of deadlines and split your event planning up into manageable chunks.  

Another event planning software is Planning Pod, a paid-for specific event management tool, which includes  help  with budgeting, itineraries, customer communication, catering management, and appointment scheduling. There’s also a built-in floor plan tool to help plan the layout of your event.  

Alternatively, if you just need a tool to arrange your table plan – Top Table Planner (a free trial is available) could be for you. This is ideal for wedding planners who may need to move people about at the last minute.  

Registration and ticketing 

There are plenty of tools out there that make registering and ticketing for an event simple for you and your attendees. Here are a few of our top recommendations:  

  • Webex Events – this includes registration, event check-in and badge printing, an event app, and customisation. Within the app, attendees can also easily share contact details with other people by shaking their phones next to each other.  
  • Hubspot Online Form Builder – it’s free to use, customisable and includes automated emails. 
  • Splash – it has everything from ticketing to guest management to reporting. 
  • Eventbrite – this includes ticketing, analytics, and an organizer app which allows you to check in guests and sell tickets at the door. 

Event communication 

It’s important to keep your attendees up to date in the lead-up to your event, whether it’s by social media, email or letter. To help you create quick content try AI sites like Click-up, which will generate your comms based on the information you’ve input.  

We hope this tech will transform your event planning processes and your attendees feel the benefits too. Let us know which tech has revolutionised how you plan your events by tagging us on Twitter – @Amazingtentco. 

For more helpful event advice head to our website here.  

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New Year’s resolution: Reduce the rubbish

Monday 18 December 2023 by kava_content

As fun, as many events can be, it’s no secret that they can create a lot of waste.

At Amazing Tents, we work hard to ensure no disposable items are used for our event tents – every part of the structure is reusable.  

To celebrate the New Year in an environmentally friendly way, we’ve got some suggestions on how you can make your event sustainable without compromising on the fun. 

Provide recycling stations 

When enough bins aren’t provided at an event it can lead to them being overfilled and waste thrown on the ground.  

To keep the event tidy and help protect the environment, make sure to provide plenty of bins and recycling areas. You could even run incentives to encourage more recycling, like money off drinks for every cup recycled.  

Remove single-use items 

You will have seen this being done more and more in the event industry as we move away from single-use plastic.  

The main area this will affect at your event is how you serve food and drink. Try opting for reusable crockery or recyclable materials. There are lots of event hire companies that will provide you with the all crockery you need and then after the event take them back to be professionally cleaned.  

Hire your decorations 

As pretty as a lot of decorations you find can be, a lot of them don’t tend to be recyclable or reusable.  

Opting to hire your decorations will allow you to bring your event to life with minimal wastage.  

Be responsible behind the scenes 

Your staff can also help to make the event more sustainable behind the scenes.  

For instance, using reusable water bottles, cutting up any plastic that might be harmful to wildlife (like plastic beer packaging), making sure electricity is being turned off when it’s not being used, and encouraging guests to recycle or take their rubbish home.  

Arrange transport for your guests 

To save on multiple cars arriving at your venue, it’s a good idea to arrange buses for your guests so that they all come together. This is a simple way to reduce your carbon footprint by significantly reducing the number of cars on the road which lessens the number of carbon emissions released into the atmosphere.  

You could also suggest carpools if some people can’t make the collection points. 

Switch to digital tickets 

Cut out the plastic wristbands and printed tickets by opting for digital ticketing where guests use their mobile phones.   

The option to print can still be there for people who don’t have a smartphone, but the majority of people will be happy to use their phones – especially if it cuts out the hassle of printing.  

We hope this inspires you to incorporate some of these ideas into your event, helping make positive changes to the event industry. And if you need an Amazing Tent you know where to come! 

For more helpful event advice head to our website here. 

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Host a Glitzy NYE party with a theme everyone will love

Wednesday 29 November 2023 by kava_content

If you want to give 2023 the send-off it deserves, make sure you do it in style. Here are seven theme ideas that will get everyone in the spirit. 

Throw it back 

Whether it’s the roaring 20s or the swinging 60s, choosing a decade as your theme can transport your guests to another period. They’ll also love embracing the costumes, food, and music of the time. 

Simple, yet effective 

If you’re looking for a classy affair, look no further than the black and white theme. It’s simple yet chic and will help you to create a cohesive event with everything in only two colours.  

Roll out the red carpet 

Hollywood knows how to do glamour, so why not put on a show, and ask your guests to dress up as their favourite celebrity? You could even present an Oscar to the best dressed. 

Pop the champagne 

You could theme your whole party around the glitziest drink there is – Champagne. Think glitter, gold balloons, and sparkly dresses.  

Around the world  

Be inspired by other countries and divide your space into different places in the world. You could decorate each country with its flag, famous landmarks, and signature dishes.  

Mad Hatters’ tea party  

From teapots hanging from the ceiling to centre pieces of delicious, iced cakes – a magical tea party can capture the imagination of all ages.  

Good riddance 2023 

Welcome the year with everything 2024 themed. Hand out branded 2024 hats and glasses and display fun prediction boards for the upcoming year.  

We hope these themes inspire you to have an unforgettable NYE extravaganza. Don’t forget to follow us on LinkedIn and X – @Amazingtentco and share your party pics with us. 

If you’re looking for a temporary structure for next year’s NYE soiree, head to our website to find our full range of Saddlespan party tents. We’ve got you covered whether you’re having a small get-together or a large shindig. And don’t worry about the cold winter air – our tents can accommodate heaters of your choice, keeping it nice and snug for your guests. 

 

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