5 tips for hosting an inclusive and accessible event

Accessible events

We’re sure you’ll agree as an event planner, that creating an event where everybody has a fantastic time is your number one priority. With that in mind, your event must make everyone feel comfortable and welcome. Here are our 5 top tips to help do this: 

1. Choose an accessible venue 

When choosing your venue, keep in mind whether it is suitable for everyone, including- but not limited to people with reduced mobility, blind or visually impaired, and deaf or hard at hearing. It’s vital to check with the venue manager about accessibility and the different requirements like, ramps or elevators, accessible bathrooms, and whether it is safe for service dogs.   

Our saddlespan tents are a great accessible space as they allow plenty of space to move around in, they do not require any ramps, and they can be installed with the most suitable flooring for your guests.  

2. Creating diverse content 

Whether you’re planning a corporate conference or an artsy workshop, it’s a good idea to create content that appeals to a range of guests. As well as having speakers from a range of backgrounds, to give different perspectives. 

If your event includes teaching something, think about how you can help people learn in different ways. Whether that’s through discussion, playing, experimenting, or kinesthetic learning. Our saddlespan tents provide enough room for all types of activities, whether you need a stage for speakers, long workshop tables, or just enough room for physical activities like yoga. 

3. Provide inclusive communication 

To ensure people who are deaf or hard at hearing feel included in the discussion, hire qualified sign language interpreters to help sign talk next to the speaker. Also, if you’re showing any videos or slideshows, make sure they are captioned with a large font that can be easily read from afar. 

4. Cater for a range of diets 

When deciding what food to have at your event, it’s best to consider everyone’s dietary requirements and allergies. Be sure to include options that are dairy-free, gluten-free, halal, kosher, vegetarian, vegan, and non-alcoholic. 

You should also be mindful of how the food is being served. For instance, if it’s buffet-style, will someone with limited mobility or someone who is visually impaired be able to access it safely?   

5. Creating neurodiverse spaces 

Neurodiversity is a way of explaining how unique brains work. People who are neurodiverse tend to process information differently from how the average person’s brain would. At an event, you’ll want to consider how to make safe spaces for these people. If you’re hiring one of our saddlespan tents, they can easily be partitioned with fabric to create the separate spaces you may require. 

Whether it’s a quiet zone where they can take a moment away from crowds and loud noises, or a sensory-friendly space where there isn’t any overwhelming lighting or graphic displays. You should also provide clear schedules to help them prepare for the event.  

By following these tips to create an accessible and inclusive event, you’ll be taking a positive step in the right direction and helping your guests to have a better, more memorable experience.  

Find out more tips on event planning here –  https://amazingtent.co.uk/amazing-news/ 

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