With the nights growing eerily darker and the air filled with ghostly chills, it can only mean one thing… Halloween is upon us! For the event industry, this is a fantastic time to embrace the festivities before the much colder winter arrives. Here are our top tips for hosting a terror-ific outdoor event.
Take precautions when it comes to your venue
If you’re hosting in a field in October, expect mud, puddles, and uneven ground, all things you can plan for in advance. Start by preparing your guests for the terrain they can expect, helping them decide whether to ditch the heels and go for wellies instead.
If you’re organising a more formal affair, you may want to hire flooring to cover the ground. This not only avoids mess but also provides an even surface for guests to walk on.
Our saddlespan tents have been used for both casual and formal events, whether you’re hiring a tent to provide shelter for your guests or a musical act, or if you’re hosting a spooky sit-down dinner. Find our full range here.
Entertaining your guests outdoors
Dazzle your guests with plenty of fun and engaging Halloween-themed entertainment. Here are a few ideas that can work perfectly outdoors:
- Firebreathers and hoop performers
- Haunted mazes
- Pumpkin carving
- Apple bobbing
- Musical acts playing popular Halloween tunes
Make sure to tailor your entertainment to your audience. For example, if you’re expecting a younger crowd, light-hearted activities may be more suitable.
Keeping your guests safe
Set out clear rules from the start of your event to ensure everyone has a fun and safe time. This might include guidelines around alcohol consumption and noise levels.
You’ll also want to make sure your guests are aware of parking arrangements and directions to your venue. This is especially important if your event takes place in the dark, so everyone arrives safely.
Choose your event scent
The scent of your event can really set the scene! If you want a warm and welcoming atmosphere, go for spiced apple or caramel candles. If you’d prefer a spookier vibe, opt for witchy scents like frankincense, myrrh, or clove.
Set your event colours, then decorate, decorate, decorate!
Choosing your event colours will help you to stay on brand when decorating your venue. You might go for glowing oranges with Jack-o’-lanterns, or deep purples with spiderweb traps.
Our saddlespan tents have even been transformed into spooky lairs using hanging decorations, lighting, and table décor. Find out how to hire here.
If your event is predominantly outdoors, think about how you can decorate practically and in an environmentally friendly way. For example, with hanging paper decorations or moody dried flowers.
We hope these tips help you host a fantastic Halloween bash.
Happy Halloween!
Find more event tips and advice here.
