Hiring the right size tent

Making sure you hire the right size event tent can seem daunting, and certainly isn’t something you want to get wrong. There are many online calculators that estimate the size based on the number of guests and basic information, such as standing or seated events; these are great for roughly estimating what you’ll need but over-simplify your requirements. When you hire through us our team will take the time to talk through what you need in detail to make sure the tent you hire is right for your event. There are multiple factors to consider, from the number of guests to the layout of the space, from extras such as dance-floors to any staff working the event too. Here’s what we’ll need to know:

How many people?
We’ll need to know how many people will be at your event, this includes all guests, any speakers/hosts, event planners, serving staff, performers etc. It might be more than you initially think once it’s all added up.

Will your guests be seated or standing?
The type of event you are having will massively affect the size of structure you need. We calculate the space needed per person for different events. Seated events such as a sit-down dinner require more space per person than a theatre-seated seminar; a standing drinks reception will need less space than a party with a dance-floor. Our team can calculate this for you, taking out the guess work!

How will the space be arranged?
As well as the type of event we also consider how the space will be laid out. Will you need a bar in the space or an auxiliary tent to serve from? Will there be a dance-floor in the middle of the space or tucked into one corner? Will you have a speaker or performer requiring a stage? Will there be lighting rigs or sound systems to take into consideration?

Hiring an event structure isn’t just about getting the right size. Our team can also advise on other aspects to make sure your event goes smoothly, such as considering acoustics, making sure you deliver the wow-factor and practicalities such as planning for the weather.

 

Read our blog on choosing the right event structure for your event: https://www.amazingtent.co.uk/how-to-choose-the-right-cover-for-your-outdoor-event/

 


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A few of our favourite festivals

We all love a good festival, whether that be music, food, arts or otherwise. We’ve seen our fair share of fantastic festivals over the years in both glorious sunshine and pouring rain, and we’ve certainly missed attending them.

After cancellations across the board in 2020 due to the pandemic, we had all hoped for a return to normal this summer, none more so than the entertainment and events industries. The government decision for restrictions to end on 19 July was music to our ears, but unfortunately it was too late for many of this summer’s festivals, and some have found insurance and other challenges too insurmountable for this season. We are delighted to see that some festivals are managing to run again this summer and are looking forward to a return to the full festival season next summer.

We decided to take this opportunity to look back at the festivals we’ve provided our Saddlespan event tents for over the years, and to celebrate some of our team’s personal favourites.

 

WOMAD festival imageWOMAD

More than just a festival, WOMAD is an experience, bringing music, workshops and cuisine from around the world all to a little corner of Wiltshire. The festival is inclusive in every way possible and that is part of why we love it, as well as its commitment to the environment. We’ve provided the event tent for what our team think is the best part of the festival ‘Molly’s Bar’ named after a beloved dog. A few of our team are very disappointed that WOMAD won’t be running again this year, as they like to attend with their own families – only once our Saddlespan stage covers are all in place of course!

 

Creamfields festival image

Creamfields

This huge festival is the biggest electronic dance music (EDM) festival in the UK and is always an exciting event to be a part of. The Creamfields festival brings the biggest names in EDM to Cheshire for a four-day event over the August bank holiday, with 70,000 people attending each day. For a number of years, we have provided two saddlespan tents for the VIP area for the festival. We are delighted that this festival is due to go ahead this year.

 

Latitude festival image

Latitude

A family-friendly festival set at Henham Park, in the Suffolk countryside, Latitude is a definite favourite of a few of our team. With a range of entertainment from top musicians to poetry, dance to comedy, art to theatre, there is something for everyone and all the family. We’re proud to have supplied our Saddlespan event tents to house the Lake Stage for the last several years, which has played host to the likes of Wolf Alice and Clean Bandit.

 

Electric Castle festival image

Electric Castle – Romania

Set against the backdrop of the 15th Century Banffy Castle in Transylvania, Romania, Electric Castle is an exciting festival, that brings an eclectic mix of music, technology and alternative arts. What truly makes the festival unique is that organisers donate a percentage of the profits from ticket sales towards the restoration of the historic castle. So far this has helped restore the roof and build flooring. We first supplied our Saddlespan tents to the festival in 2018, where it housed the festival food hall, which boasts an impressive variety of cuisines and even fine dining options.

If you are lucky enough to be attending a festival this year, we hope you have a fantastic time. And if you are an event organiser planning a festival for autumn or next year, then get in touch with us if you need to get it covered!


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Tips for planning a party for friends and family

From 19 July COVID19 restrictions are due to be relaxed, allowing larger gatherings.

For over a year we’ve all stayed away from large gatherings and missed out on celebrating those big birthdays and milestones with friends and family. From 19 July 2021, when restrictions are due to be lifted, we can look forward to getting our family and friends together to make up for lost time. Planning an event for a large number of people can be daunting, especially after a year of lockdowns and limited social contact, so we’ve put together a list of things to consider to make your catchup celebration one to remember for all the right reasons!

Plan for the British weather
At Amazing Tents we supply event structures for large festivals, but our smaller configurations are perfect for family parties and weddings too. These provide much needed shade and rain cover to keep your party going whatever the weather, and save needing to find an indoor space large enough.

Arrange catering
Preparing food for a large gathering can be quite a feat, so hiring in outside catering can be a great way to reduce the stress of organising a party. There are plenty of options to suit every budget from supermarket food platters to hiring a personal chef! If you bring in outside caterers to work at the party we can provide marquees and tents to accommodate food preparation areas.

Keep your guests hydrated
Its easy to get carried away thinking about alcoholic options like wine and cocktails for parties, but don’t forget to plan non alcoholic drinks for those avoiding alcohol, children and to keep guests hydrated between alcoholic drinks too. Jugs of water with fruit and ice are a great option to keep guests hydrated but also look great and can add to your decoration.

Provide entertainment
Music and other entertainment can be a great way to get the party atmosphere started. It doesn’t have to be expensive, a mobile phone or tablet connected to a speaker is a great option. You could also consider a local band or musician to bring that special touch to your gathering.

Think about the kids
Many family parties will include children, and keeping them entertained means a well-earned break for their parents! Bouncy castles, garden games such as croquet, and organised activities like scavenger hunts are a great way to keep them busy. You might also want to consider a separate marquee or tent to give children a covered space just for them.

A small saddlespan tent configuration for garden partyParty with a saddlespan tent


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Live opera in a SaddleSpan tent

Every year clients amaze us with the inventiveness of their events, the setting, the staging, the lights or the performances themselves.

But Scottish Opera really won the prize this year for the most unusual and inspiring event – a performance of Pagliacci in a tent.

And not just any tent, but an Amazing Tent Co QuadSpan tent, which accommodated the live orchestra, all the cast who moved around the tent and the audience who were mainly standing to enjoy the whole movement and sense of the opera.

This was Scottish Opera’s attempt at bringing opera to a wider audience, attracting many people who had perhaps never seen one before. It has widely been recognised as a huge success, and a world first in terms of the format and staging of the opera.

Take a look at this video on the Scottish Opera YouTube account of the set-up of the event:

https://www.youtube.com/watch?v=Z0kIih01ELc

And this video of the news coverage on STV:

https://www.youtube.com/watch?v=7BMUIni7UFU

We certainly had our challenges – being in Paisley, Scotland, we had to contend with those strong Scottish winds. But what a successful event! The QuadSpan offered a vast space for the performance, that worked well with the lighting and the orchestra. We were very proud to support this unique event and provide event cover for Scottish Opera.


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Amazing Tent Co to supply cover for the UK’s number one outdoor cinema event company

We are delighted to announce that this year we’ll be working with The Luna Cinema to provide temporary event cover for their brand new open-air cinema season designed specifically for kids.

Luna Kids Cinema will be touring six venues across the UK from July to September, screening family-friendly classics alongside this year’s blockbusters, as well as the first ever outdoor screenings of The Gruffalo, Room on the Broom and Stick Man. All the screenings will utilise the highest definition outdoor screen in the country, meaning a crystal-clear picture even in full daylight for an amazing cinematic experience.

We are providing SaddleSpan tents for six children’s cinema events in Dulwich Park, London; Hatfield House, Hertfordshire; Hampton Court Palace; Priory Park, Surrey; Heaton Park, Manchester and Tatton Park, Cheshire.

Simon Fookes, director of Amazing Tent Co, said: “We are really pleased to be working with the team at Luna Kids Cinema. These are seriously cool events at fantastic locations around the UK. But the focus is on a quality experience for the audience, from the sound and lighting to the food and drink suppliers, so we are delighted to be working with Luna Kids Cinema to help provide that experience.”

George Wood, founder of The Luna Cinema, said: “We are delighted to be working with Amazing Tent Co for the very first Luna Kids Cinema this summer. Luna Kids will celebrate all that is great about cinema for children of all ages – this last year has been so fantastic for kids’ films, with pictures like Paddington 2, Coco and Despicable Me 3 topping box office charts and delighting adults and children alike. To experience these films, alongside timeless classics such as Aladdin, Up and The Incredibles, on a giant high definition screen will make for a truly unique summer family outing. No one wants to be cooped up in a darkened room during the summer holidays – Luna Kids encourages us all to get out in the open air and enjoy some of the most stunning parks and historic sites in the country, and Amazing Tent Co’s SaddleSpan tents will only enhance the experience.”


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Event structures – any size, anywhere

Every event needs a location and a venue. If you’ve got a site and need a structure, there is an endless world of possibilities, but often a list of problems and questions as well.

At Amazing Tent Co we are experts in temporary event structures, specifically SaddleSpan tents, one of the most adaptable and robust, yet impressive, temporary structures available for events. And we want people to know that you really can have your event anywhere and still have an amazing structure to cover it.

We have the largest stock of SaddleSpans in the UK, supplying them for major festivals, corporate events, parties and exhibitions. There is barely a location we haven’t been to or a situation our team hasn’t had to deal with – sloping ground, bad weather, difficult access, you name it, we’ve has seen it.

Simon Fookes, managing director of Amazing Tent Co, said: “When we are approached by event managers or festival directors, they have lists of requirements and we like to be able to say ‘yes’ to every one of them.

“We visit each one of their sites, and provide advice and guidance on the right structure, the exact siting of it, the different configurations and which parts to enclose or keep open.”

Simon added: “When Amazing Tent Co and Nomadic Spaces came together it formed the largest SaddleSpan installation team in Europe. Each team member brings a dynamic set of skills and experience to every project, ensuring its success.

“We want event and festival organisers to know, you don’t need to have all the answers when you come to us, just an idea of what you want to achieve at your event or festival.”

SaddleSpan tents can be put up on any ground surface from grass to concrete and they come in a range of sizes, catering for just a few hundred people up to 15,000- 20,000. They are often used for stage cover, festival tents, exhibition spaces, parties and balls.

The opaque fabric cover of the SaddleSpan is easy to brand with company logos and can even be used as a stunning film screen.

They can be entirely open, closed on one or two sides, or completely enclosed, depending on the needs of the event.


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